LAMBDA KAPPA SIGMA

EPSILON CHAPTER

CONSTITUTION AND BY-LAWS

Article 1 Name and Mission of the Fraternity

Section 1        The name of this chapter shall be Epsilon Chapter.

Section 2        The mission of the Fraternity is to promote the profession of pharmacy among women and advance women within the profession by developing its members as individuals and leaders through the support of fellow members while encouraging a high standard of professional ethics and scholarship.

Article 2 Membership

Section 1        Membership in the Fraternity shall be collegiate, alumnus, honorary and patron, as provided by these by-laws.

Section 2        A member is in good standing within the meaning of these by-laws if the member complies with the articles herein. Membership in this Fraternity shall be for life.

A.    In order to be a member in good standing one must: pay dues in full within the guideline of Article 11, Section 3, abide by the by-laws of the Fraternity and Epsilon Chapter, participate in a minimum of two (2) Fundraising, Professional, or Social events per year or one (1) Fundraising, Professional, or Social events per semester and attend a minimum of 70% of the meetings per year, or 70% of the meetings per semester.  If and only if all of these criteria are met, then one has obtained voting privileges, and may participate in all Fraternity and Chapter functions, unless a majority of two-thirds of the Fraternity has voted otherwise.

B.    A member who is not in good standing of the Fraternity and its Chapter has not followed the criteria of Article 2, Section 3E of these by-laws and will have then given up their voting privileges, participation in any Fraternity and Chapter functions, including recruitment, and membership orientation.

Section 3        Initiated Members

A.      An initiated member of the Fraternity may not be an initiated member of another pharmacy fraternity.

B.       Collegiate members are those in attendance in a college or school of pharmacy with a minimum Grade Point Average (GPA) of 2.5 in a 4.0 scale.

C.       Alumni members are members who have graduated or whose class has been graduated.

D.      A member moving from one locality to another has the privilege of affiliating with a chapter in that area.

Section 4        An Honorary Member is an individual who has been chosen from among outstanding persons in the field of pharmacy, allied sciences or other fields.

Section 5        A Patron is an individual selected by the chapter because of outstanding interest in or service to the Fraternity.

Article 3 Officers

Section 1        The officers of this chapter shall be President, Vice-President of Programming, Vice President of Membership, Treasurer, Secretary, Webmaster, and Historian.

Section 2        All initiated members of the Fraternity are eligible to become an officer but must be enrolled in the college or school for the entire term of office and must maintain academic good-standing.

Section 3        Officers shall serve for a one year term or until their successors are elected and installed.

Section 4        An officer may be re-elected to the same office or elected to another office.

Section 5        If a vacancy occurs in any office, except for the President, the vacancy shall be filled by appointment from the President until a new election can take place. The election procedure will be the same as regular, yearly elections.

Section 6        The names and address of the newly elected officers shall be sent immediately to the International Office, Regional Supervisor, Associate Dean of Student Affairs office, and the Student Government Association (SGA).

Article 4 Duties of the Officers

Section 1        The President shall preside over all meetings and shall have general supervision over all matters pertaining to the chapter and follow the duties described below.

Ø       Oversees the entire Epsilon Chapter of University of Maryland

Ø       Presides over organization’s meetings

Ø       Delegates organizational responsibilities

Ø       Chairperson of Executive Board Committee

Ø       Ability to sign checks when Treasurer is not available

Ø       Attends biweekly UMB SGA meetings, or delegates an alternate (VP of programming) if unable to attend

Ø       Attends Executive Board Committee meetings

Section 2        The Vice-Presidents of Programming and Membership shall assist the President at all times and be responsible for organizing the chapters rush and membership orientation program and follow the duties described below.

Vice President of Programming

Ø       Assistant to the President

Ø       Assumes the President’s role and responsibilities in his or her absence

Ø       Plans professional programs and projects which may include, but is not limited to inviting guest speakers and organizing the initiation ceremony

Ø       Attends Executive Board Committee meetings

Vice President of Membership

Ø       Recruits new members

Ø       Plans and organizes the membership drive

Ø       Attends Executive Board meetings

Ø       Promotes LKS (class announcements, e-mails)

Section 3        The Treasurer shall be accountable for all funds of the chapter including the dues collection, accurate records of all transactions, proper and accountable disbursement of funds; and shall follow the duties described below.

Ø       Submits member dues to the International Office

Ø       Meets with the executive board and develops an annual budget which projects funding needed to operate

Ø       Plans and delegates fundraising events

Ø       Maintains accurate record of chapter finances and report it at monthly meetings

Ø       Distributes the monies for events and reimbursements

Ø       Attends Executive Board Committee meetings

Section 4        The Secretary shall record the minutes of all meetings, keep attendance and appropriate records of all chapter activities and follow the duties described below.

Ø       Submits Master Member Input Sheet (MMIS) to the international office, with copies to the secretary, fraternity advisor, faculty advisor)

Ø       Submits minutes and roster to VP Collegiate and Region 4 Supervisor

Ø       Record minutes from the general body and executive board meetings including attendance and distributes them to the members

Ø       Composes and maintains a directory of the executive board and membership of the organization

Ø       Attends Executive Board Meetings

Ø       Write and submit articles to the national chapter. Duty will be split with Historian.  Deadlines for submission are 2/15 and 10/15.

Section 5        The Webmaster shall maintain the Epsilon Chapter web site of the University of Maryland School of Pharmacy and follow the duties described below.

Ø       Obtains one-hour tutorial training class=”msoIns”

Ø       Maintains the listserve class=”msoIns”

Ø       Maintains the “Informed Consent and Usage Release” form for pictures on the web site and newsletters/brochures/articles

Ø       Continuously updates the Epsilon web site class=”msoIns”

Ø       Maintains Facebook and Blackboard page

Ø       Continuously posts electronic copies of pictures to the web site

Ø       Attends Executive Board Meetings

Section 6        The Historian shall maintain a written and photo history of the chapter, maintain the scrapbooks of the chapter for historical interest and follow the duties described below.

Ø       Photograph meetings/events/activities when present.  In absence, assign a member of the executive board to fulfill your obligation

Ø       Submit pictures to the yearbook by the deadline provided by the yearbook committee

Ø       Continuously submits current electronic copies of pictures to the web page designer to be posted on the Epsilon LKS website

Ø       Attend yearbook committee meetings

Ø       Maintains an album of photographs

Ø       Maintains the organizations bulletin board

Ø       Maintains a scrapbook, flyers

Ø       Help secretary with membership directory

Ø       Write and submit articles to the national chapter. Duty will be split with Secretary.  Deadlines for submission are 2/15 and 10/15.

Ø       Attends Executive Board Committee meetings

Article 5 Elections

Section 1        Elections of chapter officers shall take place once yearly.

Section 2        Nomination for all officers shall be taken one week prior to elections and close immediately following the meeting.   Positions are open to all members.  However, those running for president must have previously held a leadership position (eboard or committee chair) in Lambda Kappa Sigma.

Section 3        On the date of the election, each candidate can make a statement on their own behalf. In the case of the candidate’s absence, another member of the candidate’s choosing may make a statement.

Section 4        Voting shall be by secret ballot.

Section 5        In the case of a tie, the President shall break the tie.

Section 6        Election of all officers shall be by majority vote with run-off elections if needed.

Article 6 Committee Structure

Section 1        Committee Membership.  Members may volunteer for the committee on which they wish to serve. The President shall approve all committee appointments. Attendance policy is followed as stated in Article 2, Section 2, Part A.

Section 2        Committee Chairs. The chairperson of each committee shall be appointed by the President class=”msoIns” following eboard elections. The chairperson shall organize committee meetings and events, report at chapter meetings, and attend e-board meetings throughout the fall semester.  Following initiation of new members, co-chairs for each committee will be appointed by the president. Co-chairs will organize committee meetings and events, report at chapter meetings, and attend e-board meetings throughout the spring semester. The committee chairs shall remain on the committees in advisory capacities throughout the spring semester. The chairperson may solicit assistance from the chapter as a whole when necessary. class=”msoIns”  The committee chairs work separate from the eboard, but communicate with their respective eboard members as listed below:

Professionalism – VP Programming

Service – Secretary

Treasurer – Fundraising

Social – VP Membership

Section 3        Ad Hoc Committees.  A committee can be created by the President to adapt to the needs and activities of the chapter. Each Ad Hoc committee shall be dissolved after the responsibilities have been fulfilled.

Article 7 Chapter Meetings

Section 1        Chapter meetings shall be held once a month at a specified time and date at the University of Maryland School of Pharmacy.

Section 2        Attendance is required at all regular meetings. Only 25% unexcused absences will be permitted per semester.

Section 3        In the event of a member’s absence, the member is required to notify the Secretary verbally or in writing prior to the meeting.

Section 4        Special meetings may be called by the President or upon request of 75% of the membership.

Section 5        A quorum of 75% of the active membership is required to conduct the business of the chapter.

Article 8 Advisors

Section 1        Faculty Advisor. The Faculty Advisor shall be elected by the membership. The term of the Faculty Advisor is for an indefinite period of time. The duties of the Faculty Advisor are to provide continuity to the chapter leadership, act as a liaison between the chapter and the School’s administration, and monitor chapter activities.

Ø       Advises the Epsilon Chapter

Ø       Attends Executive Board Committee meetings (optional)

Ø       Ability to sign checks (optional)

Section 2        Fraternity Advisor. The Fraternity Advisor is an alumni member elected by the membership to assist the chapter. The term of the Fraternity Advisor is for an indefinite period of time. The Fraternity Advisor shall act as a liaison between the chapter and alumni, supervise the change of officers and orientation of new officers, and shall aid the chapter in any way necessary.

Ø       Advises the Epsilon Chapter

Ø       Attends Executive Board Committee meetings (optional)

Article 9 Recruitment and Membership Orientation

Section 1        Recruitment shall be held one month prior to orientation as determined by the Student Government Association (SGA).

Section 2        Each candidate will be issued a bid letter delivered by mail or in person on the date determined by the Student Government Association (SGA).

Section 3        An induction ceremony shall be held for eligible candidates at which time they shall receive a membership pin, member manual and orientation notebook. This ceremony shall begin the four week orientation period.

Section 4        Membership candidacy shall become void at the expiration of one calendar year from the initial date of induction, unless at that time the candidate is eligible for initiation.

Section 5        The candidate shall be instructed by the chapter concerning the goals, traditions and operating procedures of the Fraternity. Upon completing the orientation period and attending the educational meeting the candidate shall be initiated.

Article 10 Initiation

Section 1        If a candidate is not initiated, his/her membership pin and books shall be returned to the chapter at once.

Section 2        At the initiation ceremony the new member shall be presented with the Fraternity Badge.

Section 3        Only Lambda Kappa Sigma members may be present at the initiation ritual.

Section 4        Honorary members are inducted through the Honorary Member Induction Ceremony. The Honorary Membership Pin shall be presented at this time.

Article 11 Dues and Finances

Section 1        The Treasurer shall be responsible for the collection and disbursement of chapter funds.  Refer to Article 4, Section 3 for complete duties of the Treasurer.

Section 2        Disbursement of chapter funds is by the signature of the Treasurer, President, or which appear on the signature card.  Only one signature is required.

Section 3        Dues

A.      Dues will be collected by the Treasurer once a year.  The first installment shall be due on October 15.

D.      Under special circumstances a payment plan may be arranged with the Treasurer and approved by the President in advance of the dues deadline.

E.       The Chapter dues for Honorary members shall be $5 to support the Chapter.  The money shall be paid directly to the Chapter.

F.       The Chapter dues for Patron members shall be $5 to support the Chapter.  The money shall be paid directly to the Chapter.

Section 4        The deadline for payment of international dues, delegate fee ($350.00 per biennium) and chapter insurance fee ($10.00 per member) is November 1st.  Contributions to Project HOPE and the Educational Trust can also be made at this time. The deadline to submit initiation dues ($75.00), Master Member Input Sheet (MMIS) for each member, and jewelry order is no later than one month from the date of initiation.

Section 5        All accounts of the chapter shall be audited regularly.

Section 6        In case of dissolution of the chapter all remaining funds shall be given to the Fraternity to hold in a savings account for reactivation.

Article 12 Biennial Conventions and Regional Meetings

Section 1        The chapter shall elect a delegate and an alternate delegate to the convention and regional meeting. The delegate must be returning to school the following year.

Section 2        The delegate credentials must be sent to the International Office by May 15th.

Section 3        The delegate will have his or her transportation covered to convention. If the chapter fails to send a delegate to the convention it loses its contribution to the delegate fund.

Section 4        The delegate will be required to prepare and present a report at each convention.

Article 13 Scholarship and Awards

Section 1        The chapter shall annually present the Ethel J. Heath Scholarship Key to a graduating member in good standing who has attained a cumulative scholastic rank in the upper 10% of the graduating class. If no member attains the requirement, the award will not be made.

Section 2        The Ruth Davies Flaherty Service Award is voted on by the chapter and is given to an officer of the chapter.

Section 3        The Lamb of The Year Award is voted on by the chapter and is given to a non-officer of the chapter.

Section 4        Fraternity Scholarships.

A.      The Cora E. Craven Educational Grant, Mary Connolly Livingston, Adele Lowe and Norma Wells Loyalty Grant are awarded to a member in good standing who ranks within the upper 50% of their class.

B.       The Dr. B. Olive Cole Educational Grant is awarded to a graduate student in good standing.

Article 14 Amendments

Section 1        Amendments may be proposed by any chapter member, in writing, to the President. Proposed amendments will be distributed to the membership at least one week prior to the vote on the amendments.

Section 2        This Constitution and By-Laws may be amended at a meeting by a two-thirds (2/3) vote of the active membership.

Section 3        Any amendments to the Constitution and By-Laws shall go into effect at the fist meeting following the approval of the amendment.

Article 15 Ratification of Constitution

Section 1        Ratification of this Constitution and By-Laws shall be by a two-thirds (2/3) vote of the active membership.

Section 2        This constitution and By-Laws shall go into effect at the first meeting following the ratification.

RATIFIED January 21, 2003

PASSED February 27, 2003

UPDATED April 25, 2011